AI Prompts
AI email prompts.
Ready-to-use prompts for drafting, replying, following up and polishing email — tap to copy, then fill in the blanks.
Tap Copy on any prompt, paste it into your AI assistant, and replace the [bracketed] parts with your own details.
Writing emails
Draft from rough notes
Write a clear, professional email from these notes: [paste your notes]. Audience: [who it's for]. Goal: [what you want them to do]. Keep it under 150 words, friendly-but-direct, and end with one specific ask or next step.
Announce an update
Write a short email announcing [news or change] to [team/audience]. Explain what's changing, why, and what they need to do. Reassuring, neutral tone; clear subject line and 3-4 short paragraphs.
Request a meeting
Write an email requesting a [30-minute] meeting with [person or role] about [topic]. Offer two specific time options, a one-line agenda, and keep it to about four sentences.
Replying
Reply to reach a goal
Help me reply to this email: [paste the email]. My goal is to [politely decline / negotiate / ask for more time / confirm]. Acknowledge their point first, then state my position clearly in a [warm and professional] tone.
Say no gracefully
Write a polite but firm reply declining this request without over-explaining or leaving the door falsely open: [paste the request]. Give a brief reason and, if possible, one alternative.
Chase a non-reply
Write a short, friendly follow-up to an email I sent [a few days] ago with no response: [paste the original]. Nudge without guilt-tripping, restate the ask in one line, and make it easy to reply.
Outreach & follow-up
Cold intro email
Write a cold outreach email to [role] at a [company type]. I offer [product/service] that helps them [specific outcome]. Open with a relevant observation about them, not about me; under 90 words; one clear call to action; no buzzwords.
Follow-up sequence
Write a 3-email follow-up sequence after [no reply / a demo / a proposal]. Space them a few days apart, keep each under 80 words, and make each add a new angle or piece of value rather than just 'checking in'.
Networking ask
Write a warm email asking [person] for [a referral / 20 minutes of advice / an intro to X]. We're connected through [how]. Be specific about the ask, respect their time, and give them an easy way to say no.
Polish & tone
Shorten it
Rewrite this email to be about half the length without losing key information or sounding curt: [paste your email].
Fix the tone
Rewrite this email to sound [more confident / warmer / less pushy / more formal] while keeping the same message: [paste your email]. Then note in one line what you changed.
Write subject lines
Suggest 5 subject lines for this email that are specific and likely to get opened without sounding like clickbait: [paste your email].
Faster email without sounding like a robot
The trick with AI email is to hand over the raw material and the goal — what you're responding to, who it's for, and what you want to happen next — then let it handle the phrasing. Paste the actual thread or your rough notes rather than describing them. For non-email writing, the writing prompts cover rewriting, summarizing and ideas; for support replies specifically, see customer support prompts.
FAQ
Will AI-written emails sound generic?
Only if you give it generic input. Paste the actual thread or your notes and specify the tone and goal, and the draft will read like a real reply you can send with light edits.
What do the brackets mean?
Anything in [brackets] is a placeholder — replace it with your own details before sending, like swapping [paste the email] for the real message.