Meeting Templates

Meeting templates.

An agenda, a minutes/notes format, and a project kickoff outline — tap to copy for your next meeting.

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Tap Copy on any template, paste it, and replace the [bracketed] parts with your own details.

Meeting agenda

Meeting: [title] Date / time: [date], [time] Attendees: [names] Goal: [the one outcome this meeting should produce] Agenda: 1. [Topic] — [owner] — [X min] 2. [Topic] — [owner] — [X min] 3. [Topic] — [owner] — [X min] Decisions needed: [list] Pre-reading: [links, if any]

Meeting minutes / notes

Meeting: [title] Date: [date] Attendees: [names] Absent: [names] Key decisions: - [decision] - [decision] Action items: - [task] — owner: [name] — due: [date] - [task] — owner: [name] — due: [date] Open questions / parked: - [item] Next meeting: [date / time]

Project kickoff

Project: [name] Date: [date] Attendees: [names] 1. Goal & success criteria — what does "done" look like? 2. Scope — in scope: [list]; out of scope: [list] 3. Roles — who owns what: [list] 4. Timeline & milestones — [key dates] 5. Risks & dependencies — [list] 6. Communication — where updates live, meeting cadence Next steps: - [action] — [owner] — [date]

Better meetings start with structure

Most unproductive meetings share one cause: no clear goal and no record of what was decided. These templates fix both. The agenda forces you to name the meeting's purpose and put a time and owner on each item before it starts. The minutes format captures the only three things worth remembering afterwards — decisions, action items with owners and dates, and open questions. Send the agenda in advance and the notes straight after, and meetings get noticeably shorter. To turn raw notes into a clean summary, the AI business prompts have a prompt for exactly that.

FAQ

What should a meeting agenda include?

The meeting's goal, the list of topics with an owner and time estimate for each, who's attending, and any pre-reading. Naming the single outcome the meeting should produce is the most important part — it keeps everyone focused.

What's the difference between an agenda and minutes?

An agenda is the plan, sent before the meeting — what will be discussed. Minutes (or notes) are the record, sent after — what was decided, who's doing what, and by when. The templates above cover both.

Meeting templates.