Templates
Meeting templates.
An agenda, a minutes/notes format, and a project kickoff outline — tap to copy for your next meeting.
Tap Copy on any template, paste it, and replace the [bracketed] parts with your own details.
Meeting templates
Meeting agenda
Meeting: [title]
Date / time: [date], [time]
Attendees: [names]
Goal: [the one outcome this meeting should produce]
Agenda:
1. [Topic] — [owner] — [X min]
2. [Topic] — [owner] — [X min]
3. [Topic] — [owner] — [X min]
Decisions needed: [list]
Pre-reading: [links, if any]
Meeting minutes / notes
Meeting: [title]
Date: [date]
Attendees: [names]
Absent: [names]
Key decisions:
- [decision]
- [decision]
Action items:
- [task] — owner: [name] — due: [date]
- [task] — owner: [name] — due: [date]
Open questions / parked:
- [item]
Next meeting: [date / time]
Project kickoff
Project: [name]
Date: [date]
Attendees: [names]
1. Goal & success criteria — what does "done" look like?
2. Scope — in scope: [list]; out of scope: [list]
3. Roles — who owns what: [list]
4. Timeline & milestones — [key dates]
5. Risks & dependencies — [list]
6. Communication — where updates live, meeting cadence
Next steps:
- [action] — [owner] — [date]
Better meetings start with structure
Most unproductive meetings share one cause: no clear goal and no record of what was decided. These templates fix both. The agenda forces you to name the meeting's purpose and put a time and owner on each item before it starts. The minutes format captures the only three things worth remembering afterwards — decisions, action items with owners and dates, and open questions. Send the agenda in advance and the notes straight after, and meetings get noticeably shorter. To turn raw notes into a clean summary, the AI business prompts have a prompt for exactly that.
FAQ
What should a meeting agenda include?
The meeting's goal, the list of topics with an owner and time estimate for each, who's attending, and any pre-reading. Naming the single outcome the meeting should produce is the most important part — it keeps everyone focused.
What's the difference between an agenda and minutes?
An agenda is the plan, sent before the meeting — what will be discussed. Minutes (or notes) are the record, sent after — what was decided, who's doing what, and by when. The templates above cover both.