Outlook keyboard shortcuts.
Move through Outlook faster — compose, reply, flag, and jump between mail and calendar by keyboard.
Compose, send, and move
The Outlook habits that save the most time are the simplest: ⌘/Ctrl + N starts a new email, ⌘ + Return / Ctrl + Enter sends it, and ⌘/Ctrl + R replies. Because email is something you do dozens of times a day, getting compose and send into muscle memory removes a surprising amount of friction over a week — no more reaching for the mouse to start or finish a message.
Move between Mail, Calendar and more
Outlook is really several apps in one window, and the numbered shortcuts switch between them instantly: ⌘/Ctrl + 1 for Mail, 2 for Calendar, 3 for People. Learning those three numbers alone removes most of the clicking around the navigation bar. Within mail, flagging for follow-up and moving messages to folders are the actions that keep an inbox under control as it fills.
Triage like a pro
For clearing a backlog, the rhythm is to move through messages and deal with each once: read, then reply, file, or flag. Marking as read/unread and the move-to-folder shortcut let you process a full inbox without dragging anything. Note that Outlook's exact keys differ a little between the classic Windows desktop app, the Mac app, and the web version, so check the ones that matter to you. Pair these with the Microsoft Teams shortcuts for the rest of Microsoft 365.