Outlook Shortcuts

Outlook keyboard shortcuts.

Move through Outlook faster — compose, reply, flag, and jump between mail and calendar by keyboard.

Mail essentials
New email⌘+NCtrl+NCtrl+N
Send⌘+ReturnCtrl+EnterCtrl+Enter
Reply⌘+RCtrl+RCtrl+R
Reply all⌘+⇧+RCtrl+⇧+RCtrl+⇧+R
Forward⌘+JCtrl+FCtrl+F
Delete⌫DelDel
Archive⌃+⌘+ABackspaceBackspace
Mark read / unread⌘+TCtrl+Q / UCtrl+Q / U
Navigation
Go to Mail⌘+1Ctrl+1Ctrl+1
Go to Calendar⌘+2Ctrl+2Ctrl+2
Go to People⌘+3Ctrl+3Ctrl+3
Search⌥+⌘+FCtrl+ECtrl+E
Next / previous message⌃+[ / ]Ctrl+, / .Ctrl+, / .
Organize
Flag for follow-up⌃+⌘+TInsertInsert
Move to folder⌃+⌘+MCtrl+⇧+VCtrl+⇧+V
Categorize⌃+⌘+CCtrl+⇧+CCtrl+⇧+C
Create rule⌃+⌘+RCtrl+⇧+RCtrl+⇧+R
New meeting⌃+⌘+NCtrl+⇧+QCtrl+⇧+Q
A few Outlook shortcuts differ between the Windows desktop app, Outlook for Mac, and Outlook on the web, and by version.

Inbox and calendar, hands on keys

The fastest Outlook habits are composing with ⌘/Ctrl + N, sending with ⌘ + Return / Ctrl + Enter, and jumping between Mail, Calendar and People with ⌘/Ctrl + 1/2/3. Add flagging and move-to-folder and you can clear a backlog quickly.

FAQ

What's the shortcut to send an email in Outlook?
Press ⌘ + Return on Mac or Ctrl + Enter on Windows to send the message you're composing.
How do I switch to the calendar in Outlook?
Press ⌘ + 2 on Mac or Ctrl + 2 on Windows to jump to Calendar; ⌘/Ctrl + 1 returns you to Mail.

Related

Gmail shortcuts →
Work your inbox faster
Word shortcuts →
Formatting & editing in Word
Excel shortcuts →
Spreadsheet cheatsheet
Keyboard shortcuts →
Mac & Windows cheatsheet